Job Description

Document Controller

The Document Controller is responsible for managing the entire lifecycle of documentation and information flow within a construction project. This critical role ensures the accuracy, integrity, traceability, and accessibility of all project-related documents and records, guaranteeing compliance with project and program requirements and supporting effective project execution. Success requires meticulous attention to detail, strong organizational skills, and proficiency in specialized document management systems.

Primary duties/responsibilities include:

• Document control strategy, governance, and reporting
• Document management system (DMS) administration
• Document lifecycle management and quality assurance
• Stakeholder coordination, distribution, and security
• Training, archiving, and retention

Work environment:

• This is a critical, full-time, onsite position (5 days per week) at the Haworth Water Treatment Plant, supporting a major capital project and capital program where daily collaboration and physical documentation control are essential.

Qualifications

Education/experience/background:

• Bachelor's degree in information management, library science, engineering, or a related field.
• Minimum 5 years of experience as a Document Control professional on large EPC or capital projects.
• Minimum 2 years of hands-on, administrative-level experience with Procore is required, specifically using the Documents, Drawings, RFIs, and Submittals tools. Proficiency in other document management systems (e.g., SharePoint, Documentum, AoDoc) is also desirable.

Knowledge/skills/abilities:

• Proficiency in Microsoft Word, Excel, and PowerPoint or Google Workspace equivalents.
• Exceptional organizational, communication, and interpersonal skills.
• Strong understanding of document control principles, practices, standards, and regulatory requirements, with a commitment to compliance and continuous improvement.
• Procore system expertise and user support capability.
• Meticulous attention to detail and accuracy in document management and record-keeping, including the ability to manage high document volumes and ensure document traceability.
• Ability to work effectively in a fast-paced environment, prioritize tasks, and adapt to changing project requirements or circumstances.

Required certifications/licenses/training:

• Professional certifications such as Certified Document Controller (CDC) or Certified Records Manager (CRM) are desirable.

Additional Information

Pay range: $90,000 to $110,000 per year.

Benefits: Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering, and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

Sick leave – 56 hours; Observed Holidays – 11 days; Vacation – Flexible Time Off

Eligible for up to 10% Annual Performance Bonus

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

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