Job Description

Job Description

Job Description

Are you an organized multitasker with a warm, professional demeanor and a strong work ethic? We’re looking for a dedicated Front Office/Mail Clerk to be the face of our office and a key player behind the scenes. If you thrive in a fast-paced environment , can juggle multiple tasks with ease, and are seeking a long-term role with room for growth, this opportunity is for you!

What You’ll Be Doing:

• Greet and assist clients and visitors in person, by phone, and via email with professionalism and care.
• Manage all incoming and outgoing mail—sort, distribute, and prepare packages with accuracy and urgency.
• Handle and organize sensitive documents with strict confidentiality and attention to detail.
• Provide general administrative support, including filing, scanning, copying, data entry, and more.
• Maintain an orderly and welcoming reception area, conference rooms, and shared spaces.
• Support legal staff with preparing demand packages and facilitating case resolutions.
• Track and manage key legal deadlines, including statutes of limitations.
• Keep case information up to date in our CRM system with accuracy and timeliness.
• Assist the HR department with administrative support as needed.

What We’re Looking For:

• A college degree and at least one year of relevant office or administrative experience .
• Fluency in Spanish is preferred but not required.
• A proactive attitude, a strong sense of ownership, and a willingness to jump in wherever needed.
• Excellent multitasking skills—you’ll be juggling calls, emails, in-person requests, and time-sensitive tasks all at once.
• Strong customer service abilities, sharp attention to detail, and the ability to stay focused under pressure.
• Solid typing and data entry skills, with a commitment to speed and accuracy.
• Strong written and verbal communication skills.
• A great attitude and a sense of humor—we value teamwork and positivity.

Why Join Us?

We’re a collaborative, high-performing team that values hard work, efficiency, and growth. If you’re looking for a role where you can make an impact, grow your career, and work with supportive people in a fast-moving environment, we’d love to hear from you!

Sweet James is a renowned law firm dedicated to providing exceptional legal services. Our team is driven by a commitment to excellence, client satisfaction, and continuous improvement. Joining Sweet James means becoming part of a dynamic and collaborative work environment where your skills and contributions are valued and where there are endless opportunities for growth if you invest in your self growth.

Company Description

Sweet James is a renowned law firm dedicated to providing exceptional legal services. Our team is driven by a commitment to excellence, client satisfaction, and continuous improvement. Joining Sweet James means becoming part of a dynamic and collaborative work environment where your skills and contributions are valued and where there are endless opportunities for growth if you invest in your self growth.

Job Tags

Similar Jobs